Privacy Policy
Terms & Conditions for IBodied Cranial Prosthesis
Welcome to the IBodied Cranial Prosthesis website. By accessing or using our site and services, you agree to the following Terms & Conditions. Please read them carefully.
1. Acceptance of Terms
By using our website, booking services, or submitting information, you acknowledge that you have read, understood, and agreed to these Terms & Conditions.
2. Services Provided
IBodied Cranial Prosthesis offers:
- Cranial prosthesis (medical wig) consultations
- Custom cranial prosthesis fittings and styling
- Assistance with insurance verification and claim submission
- Hair loss support services including scalp and hair treatments
All services are subject to availability and professional discretion.
3. Not a Medical Provider
IBodied Cranial Prosthesis does not diagnose medical conditions or provide medical treatment. We offer cosmetic and prosthetic services that may support individuals experiencing hair loss. For medical advice, please consult a licensed healthcare provider.
4. Appointment Policies
A. Cancellations
Cancellations must be made within the timeframe specified during booking. Late cancellations or missed appointments may incur a fee.
B. Rescheduling
We reserve the right to reschedule appointments due to emergencies, availability changes, or unforeseen circumstances
5. Payments & Insurance
- Insurance coverage varies by provider and policy.
- Submission of insurance documentation does not guarantee approval or payment.
- Any remaining balance after insurance processing is the client’s responsibility.
6. Use of Website & Content
All text, images, videos, and branding on this website are the property of IBodied Cranial Prosthesis. You may not copy, reproduce, or distribute any content without prior written consent.
7. Limitation of Liability
IBodied Cranial Prosthesis is not responsible for:
- Delays or denials in insurance processing
- Misuse of wigs or prosthetic products after delivery
- Third-party website links
- Technical issues or website downtime
To the fullest extent permitted by law, our liability is limited to the amount paid to us for services.
8. Privacy
Your privacy is extremely important to us. All personal and medical-related information is handled in accordance with our Privacy Policy.
9. Updates to Terms
We may update these Terms & Conditions from time to time. Continued use of the website implies acceptance of any changes.
Website Disclaimer
The information provided on the IBodied Cranial Prosthetics website is for informational and educational purposes only.
- We do not provide medical advice, diagnosis, or treatment.
- All content is designed to help clients understand our services and the cranial prosthesis process.
- Results vary based on individual needs, insurance coverage, hair loss conditions, and product selection.
- Any reliance on information obtained from this website is at your own risk.
- Always consult a licensed medical professional for medical concerns or health decisions.
HIPAA-Style Confidentiality Statement
IBodied Cranial Prosthesis is committed to maintaining the highest level of confidentiality regarding all client information. This includes:
- Medical documentation provided for insurance purposes
- Photos, measurements, and consultation details
- Personal identifying information
- Insurance records and claim submissions
We follow strict confidentiality standards including:
- Secure document handling
- Limited-access files
- Encrypted communication when applicable
- Disclosure only with client authorization or when required by law
Your information will never be shared or used outside the purpose of providing cranial prosthesis services, insurance billing assistance, or administrative processing.
At IBodied Cranial Prosthesis, your privacy and trust are our top priority. We are committed to protecting your personal information and ensuring that you feel safe, supported, and respected throughout your experience with us. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or use our services.
1. Information We Collect
A. Personal Information You Provide
- Name
- Email address
- Mailing address
- Insurance information
- Medical documentation related to hair loss (for insurance billing when required)
- Appointment and consultation details
- Any information you share through our website or contact forms
B. Automatically Collected Information
- IP address
- Browser type and version
- Device information
- Pages visited
- Cookies and tracking technology
C. Sensitive Information (Medical-Related)
When assisting with cranial prosthesis insurance billing and consultations, you may provide health-related information. We treat all such information with strict confidentiality.
2. How We Use Your Information
We use your information to:
- Schedule consultations and appointments
- Assist with insurance verification and claim submissions
- Provide custom cranial prosthesis services
- Communicate regarding services or inquiries
- Improve website performance and user experience
- Maintain compliance with legal, insurance, and recordkeeping requirements
- Prevent fraud or unauthorized access
We never sell or share your personal information for marketing or unrelated purposes.
3. Sharing Your Information
We may share information only when necessary, including:
- Insurance companies for verifying coverage and processing claims
- Service providers who support scheduling, website hosting, or communication systems
- Legal entities when required by law or regulatory obligations
All partners must protect your information and use it only for the required service.
4. How We Protect Your Information
We use industry-standard safeguards, including:
- SSL/HTTPS secure transmission
- Data encryption
- Restricted access controls
- Confidential handling training for staff
- While no system is perfectly secure, we take every reasonable measure to protect your data.
5. Your Rights
You may:
- Request access to your information
- Request corrections or updates
- Request deletion of certain information (unless legally required to retain it)
- Opt out of non-essential communications
Submit any request by contacting: Medwigs@ibcranialprosthetics.com
6. Cookies & Tracking
We may use cookies to:
- Improve navigation
- Analyze website performance
- Enhance your experience
- Cookies can be disabled through your browser, but some features may not work properly.
7. Children’s Privacy
Our website and services are not intended for children under 13, and we do not knowingly collect information from minors.
8. External Links
Our site may link to third-party websites. We are not responsible for their privacy practices.
9. Updates to This Policy
This Privacy Policy may be updated periodically. All changes will be posted on this page with a revised effective date.
10. Contact Us
For questions about this Privacy Policy or your personal data, please contact:
📧 Medwigs@ibcranialprosthetics.com
Location: Fresno, CA
IBodied Cranial Prosthesis